Manager, Accounting and Grant Reporting

Reporting to the COO, this role is an integral part of the LA Commons team. The Finance Manager will oversee daily accounting operations, manage cash flow forecasting, month-end close, financial reporting, and ensuring compliance with nonprofit financial regulations. This position is part of a highly collaborative team across all departments within LA Commons, including Community Arts, Grants and Contracts, Development, Operations, and a third-party bookkeeping service.

Successful candidates for this position should have non-profit accounting experience, enthusiasm for LA Commons' mission, possesses an attention to detail and a service orientation

Accounting

• Manage the month-end closing process, ensuring timely and accurate financial reporting, including the preparation and submission of monthly journal entries and balance sheet reconciliations
• Prepare and submit monthly account reconciliations, including bank accounts, credit cards, petty cash, receivables and payables aging
• Process weekly accounts payable and receivables, invoices and payment processing, including collecting and maintaining documentation
• Supervise and mentor the Operations Coordinator to ensure smooth operations across payables and vendor administration
• Support preparation of Independent Contractor Agreements, amendments, and stipend agreements
• Ensure the procurement of goods and services are in line with federal and other grant regulations.
• Import biweekly payroll entries and classify in accordance with grant reporting requirements

Budgeting, Cash Flow & Reporting

• Work closely with the COO to manage cash flow and ensure the financial health of the organization.
• Assist in preparing the annual budget and monitoring financial performance to ensure alignment with strategic goals.
• Lead development of proposal budgets and budget modifications for funders.
• Provide monthly Program budget updates to Department Heads ensuring that data is clear, accurate, and actionable.
• Support COO in preparing for quarterly Board meetings

Development, Grants, and Contracts

• Partner with the Grants and Contracts Manager to create, track, and report on financials for private and institutional funders
• Submit invoices according to funder requirements and GMP best practices
• Ensure proper financial tracking of funds and compliance with grant requirements.
• Maintain a schedule of donor reporting dates, and prepare fiscal reports for donors as needed and requested by leadership

Audit & Compliance

• Develop, document and ensure compliance with nonprofit accounting standards, GAAP, and all applicable regulations, as well as LA Commons fiscal policies and procedures (e.g. cost allocation, procurement, reporting, etc.).
• Organize, secure and oversee maintenance of all financial files in alignment with best practices and audit needs.
• Prepare for and support annual audits, ensuring timely and accurate documentation and reports.

Systems and Process Management

• Update and develop, alongside the COO, financial procedures and systems for newly independent 501 c3.
• Serve as the primary contact for external bookkeeping service.
• Continuously seek improvements to procedures and processes to enhance efficiency and accuracy.