Accounting Manager

Under the supervision of the Director of Finance, the Accounting Manager is responsible for the timely and accurate maintenance of the Museum’s accounting information and payroll processes. The role supervises one direct report (Accountant) who will prepare and submit entries for the Accounting Manager’s review. Previous experience in nonprofit accounting is desired.

This job requires knowledge and skills in technical accounting and an eagerness to research and apply GAAP guidance. Advanced Excel skills are also a requirement. There should be a high level of comfort with examining and reconciling a general ledger and a keen eye for reviewing the work of others. MOCA utilizes the Sage Intacct accounting system and Paylocity HRIS (demonstrated knowledge of Sage or other accounting software is necessary for this position, as well as comfort with handling payroll transactions). We offer an opportunity to learn and grow within a small team while collaborating cross-functionally with other departments across the museum.

Payroll responsibilities include:

Preparing and submitting bi-weekly payroll as approved by the CFO

Assisting HR in the oversight and maintenance of employee payroll records

Maintenance and reconciliation of employee benefits (insurance benefits, FSA/HSA contributions, 401K contributions)

Submitting and reconciling all payroll expenses to the general ledger, including month-end accruals

Supporting HR in maintaining MOCA’s compliance with state and federal employment regulations

Accounting responsibilities include:

Coordinating and reviewing month-end entries which are prepared by the Accountant (fixed asset depreciation, amortization of prepaid expenses, imports of monthly MOCA store activity, imports of monthly credit card activity)

Reviewing bank reconciliations performed by the Accountant

Reconciling month-end general ledger balances

Performing monthly general ledger closes within the accounting software (Sage Intacct)

Communicating with Accounts Receivable on issuing invoices and following up on outstanding items on the AR Aging

Reconciling revenues recorded to the general ledger (Sage Intacct) with fundraising records maintained by Advancement (Blackbaud Altru)

Communicating with MOCA staff credit cardholders on their deadlines for providing coding and support for their monthly credit card expenses

Assisting Director of Finance in preparation of monthly budget vs actuals analysis and cash flow analysis

Overseeing the reporting, payment, and reconciliation of sales taxes with the assistance of the Accountant

Leading the preparation and issuance of annual 1099s to vendors with the assistance of the Accountant

Other responsibilities include:

Leading annual audits of the workers compensation policy and 401K plan

Assisting the Director of Finance in researching accounting guidance and drafting memos that apply appropriate GAAP standards and tax compliance to museum processes and policies

Supporting the Director of Finance in fulfilling requests for the annual financial statement audit and 990 tax filing

Preparing reports in Sage Intacct to support department heads in their budget oversight and financial decision-making

Collaborating with various MOCA departments and fielding requests that arise from reviews of their monthly budget vs actuals reports

Minimum Bachelor’s degree in Accounting or Finance; MA and/or CPA preferred

Minimum 5 years of accounting experience, preferably in non-profit

Strong technical knowledge of MS Excel and Sage Intacct and/or other accounting software

MOCA uses Sage as their general ledger accounting system, Bill.com for payables, and Paylocity as HRIS. Experience with any of these systems is a plus.