Fiscal Coordinator
- Posted
- 2 hours ago
- Employment type
- Full-Time
- Location
- Pomona, CA
- Closing date
About this organization
In the heart of Pomona and the San Gabriel Valley, Project Hope CA (PHCA) is rewriting the stories of justice-impacted individuals. What began as a grassroots initiative in 2018 is now a beacon of hope for people navigating the challenges of reentry after incarceration.
As a 501(c)(3) nonprofit, PHCA supports justice-impacted individuals through transformative workforce development, life coaching (case management), and strength-based support services. We address the barriers that perpetuate recidivism and inequity, creating real opportunities for healing, growth, and economic stability. Visit us online at www.projecthopeca.org to learn more.
About this job
We’re hiring a full-time Fiscal Coordinator to support the organization’s daily financial activities, including invoicing, grant budget development and monitoring, financial tracking, and reporting. This role works closely with leadership to ensure compliance with funder and legal requirements. If you’re detail-oriented, thrive when working with numbers, and want to contribute to a mission-driven team, we’d love to hear from you!
Roles & responsibilities
What You’ll Do
● Financial Management & Invoicing:
○ Process and submit invoices to funders, ensuring timely and accurate billing in compliance with their specific requirements.
○ Monitor expenses to ensure spending aligns with internal guidelines and funder requirements.
● Budgeting & Planning Support:
○ Collaborate with the Executive Director and People/Operations Manager to develop grant and organizational budgets, providing financial data and projections as needed.
○ Track and update grant and organizational budgets to ensure spending aligns with funder requirements and strategic priorities.
● Financial Reporting & Documentation:
○ Prepare and submit monthly financial reports to funders, detailing expenditures by category/line item and comparing actual spending to the approved budget.
○ Maintain organized, up-to-date financial records in compliance with legal and regulatory requirements.
○ Prepare internal financial summaries for the Executive Director as requested, supporting planning and decision-making.
● Collaborative Financial Support:
○ Collaborate with the Executive Director and People/Operations Manager to provide input on budgeting decisions and financial planning.
○ Provide basic financial summaries and support data collection to inform the organization's budgeting and planning efforts.
● General Administrative Support:
○ Manage monthly bank reconciliations and review financial transactions to ensure records are complete and accurate.
○ Process staff reimbursements and manage petty cash disbursements in accordance with organizational policies.
○ Help maintain efficient workflows and ensure that financial documentation is organized and accessible for internal and external reviews.
Qualifications
● Bachelor’s degree in finance, accounting, business, or a related field.
● 2+ years of experience in nonprofit finance, including budgeting, grant tracking, and fiscal coordination. (Preferred)
● Familiarity with nonprofit accounting and finance practices. (Preferred)
● Experience using accounting software and financial tools, such as QuickBooks, Sage, and Microsoft Excel.
● Excellent organizational skills and attention to detail.
● Ability to work independently and manage multiple deadlines.
Requirements:
● Employment eligibility verification.
● Proficiency in Microsoft 365 (Word, Excel) and Google Suite.
To apply
To apply, submit a resume and cover letter at www.projecthopeca.org/careers. Applications will be accepted until the position is filled. For inquiries, contact us at careers@projecthopeca.org.